A simple system so your crew can prove every office was cleaned — and you can settle any dealership dispute in seconds.
A dealership claims a room was missed or half-done. There’s no record to point to, so the complaint sticks — and it lands on you. Not because the work wasn’t done, but because nothing proves it was.
This system gives every cleaning a permanent, verifiable record — so a complaint gets answered with evidence, not an argument.
A small tag on each room’s door — tapped or scanned — tells the app exactly which room the cleaner is in. No typing, no picking from a list, no way to log the wrong room.
One tap opens the camera. The cleaner captures the room as they found it.
When the work is done, a second photo captures the result.
Every photo is locked to the room, the exact date and time, and the on-site location — printed right onto the picture. Nothing for the crew to fill in or fake.
The finished record appears in your view instantly. Pull up any room, any shift, from your phone or a computer.
Every room your crew touches produces a record like this — automatically, with the date and time burned into the photo.
This is the one design decision worth understanding, because it’s what makes the record trustworthy.
Phone GPS is great at placing your crew on-site at the dealership. But indoors it’s only accurate to tens of feet — it cannot tell one room from the room next door. It can’t do the job alone.
The tag on the door identifies the exact room the moment it’s tapped — the one thing GPS can’t do. Room plus location, on every record. Nothing left to argue about.
In short: GPS proves your crew was at the dealership. The tag proves they were in that room. A complaint is always about a specific room — so the record carries both.
No photo system proves from the picture alone that it’s a specific room — offices look alike. What this does is build a chain of evidence around every photo, the same way a delivery driver’s doorstep photo works. Five things lock together:
For dealerships that want extra assurance, we can add a reference photo per room so any submission is matched against that room’s known look — and require the room’s tag to appear in the “before” shot. Built-in options for later; the chain above already covers the disputes you actually face.
Tap-to-pay, delivery photos, museum and retail tags — passive NFC and QR codes are everywhere. This isn’t a moonshot; it’s ordinary, dependable technology pointed at your exact problem.
iPhone or Android — nothing to install from an app store, nothing to keep updated. They log in once and tap tags all shift.
Just the spaces you want documented, per dealership — in whatever words make sense to you. No official room names needed.
We generate, label, and catalog a tag for every room, and send you the finished, ready-to-stick set. We keep the master list, so any tag can be reprinted or re-pointed.
Stick one in each room, low-key by the door — a few minutes per building, once. From then on the crew just scans as they clean.
Programming the tags is trivial — a URL is written to each tag in about ten seconds with a free phone app, or ordered pre-encoded. Either way, you don’t have to touch it; we hand you labeled tags ready to place.
Tap a room, capture before & after, move on. Fast enough that it never slows a shift down. Works on their own phones, offline-tolerant for spotty dealership Wi-Fi.
Every room, every shift, both accounts — in real time, on your phone or a full-size screen on your computer. Add crew, see each person’s work, and pull any record on demand. You’ll be notified when a room is completed.
A working version already exists — we can walk through it live in our meeting, so you’re looking at the real thing, not a slideshow.
We go over this together, answer every question, and make sure it fits how your crew actually works.
A rough room list for the two dealerships, and which phones your crew uses. That’s all we need to finalize it.
We produce the tags, you place them, and we run it at a single account first — prove it out, then roll to both.
None of this is complicated or risky on your end. It’s low-cost, mostly built, and designed to disappear into the workday. The hard part is already done.
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